by Gaia Bombonato

“…but this is magic! With a few simple steps you can quickly close your receivables and payables!”

Companies that have a very large customer and suppliers base often find it difficult to optimally manage their ledgers with the risk of making mistakes in customers and suppliers closing. This means that companies must spend time and resources to verify which collections or payments have to be made yet and which are still to be registered in accounting. 

Mago.net through its automatic procedures facilitates enterprises to manage properly the customers and suppliers ledgers, allowing to keep under control their credit and debit exposure and encouraging an increase in business efficiency.

Everybody knows that Mago.net with its multiple functionality provides the possibility to use the clearing in order to close receivables or payables simultaneously from the journal entry of collection or payment…but maybe not everyone knows that it is also available an automatic procedure to close receivables and payables massively. 

“..every company has its own modus operandi”

The procedure of customer/supplier closing can be easily adapted to different business needs because it allows to select the type of closing choosing between normal closing or rebate, the type of payment to be proposed on the closing installment and the offset to be used in the accounting entry. 

But advantages of Mago.net do not stop here…the payables/receivables closing procedure, through simple filters and selection criteria, makes it possible to extract  precise installments to be closed and to automatically post their closing in accounting in order to reduce time and risk of errors.

For further information about this topic you can ask to your referral or visit our on-line Microarea Help & Information Center.

by Gaia Bombonato

… to each his own…letter template! Mago.net efficiently manages communication with clients e suppliers, while saving precious time.

Sending notices and circular letters to clients and suppliers can be a long and tedious process! 

In the present social and economic reality, the ability to “beat the rush” in the market is the key to companies’ success. All companies should be able to grasp the opportunity to optimize resources and make business processes more lean and effective.

Mago.net helps you to follow this purpose and allows your company to focus resources on core business. Mago.net strongly supports the automatic management of mailing to clients and suppliers, with a considerable saving of time and resources, while minimizing waste.

In addition, you can use special letter templates based on a text file, in which the content is designed by the user. The letter then, can be sent to everyone or just to a group of customers and suppliers.

And that’s not all! Mago.net  allows you also to print the return receipt, creating at the same time labels with selected customers and suppliers addresses.

“…when was the last time I sent the letter to my customer/supplier?”

In addition to all the advantages coming from processes automatization in sending circular letters, Mago.net allows you to recollect communications to clients and suppliers. The Circular Letter Procedure automatically updates customers and suppliers database, with letter template, print status and date of printing.

Everybody knows that Mago.net allows you to easily use e-mail services in a flexible way, thanks to Mail Connector …but maybe not everyone knows that…the Italian version of Mago.net is totally integrated with PostaLite, the Zucchetti mailing service made to manage communications and correspondence to clients and suppliers in a simple, fast and effective way. Whith PostaLite you can also choose between different options for sending and printing, depending on the actual needs.

For further information about this topic you can ask to your referral or visit our on-line Microarea Help & Information Center.

ERP Manufacturing Team

”Time is the most valuable coin in our life"

Theophrastus (greek philosopher)

Today more than ever, companies are measured by the ability of shortening the delivery times and to be on time, thus providing fast response to customer demands is an essential competitive tool.

And then, next to competitiveness factors of quality and cost, it adds a third, the time. 

The Lead Time is already long been a popular term, and it is a useful parameter to measure the production efficency, and it is therefore normal that many companies are moving to reduce lead time and increase the level of customer service, but to improve we need to measure...

...Perhaps not everyone knows that...… 

Mago.net allows you to calculate and automatically update the Production Lead Time displayed in the Item Master Data.

The Calculate Production Lead Time Procedure obtains the average time of production on the basis of actual times and selected and confirmed Manufacturing Orders.

Which better way to ensure thet the goods (or services) are in the right place at the right time, in the right assortment, in the right quantity, in the right condition for presentation, at minimum cost? 

For each item the procedure reads all confirmed manufacturing orders, it sums the times and it calculates, based on the total produced quantities, the time required on average to produce a unit of finished product. Once the procedure has ended, you can save the results updating the Lead Time in Item Master Data.

We would also remember that the Lead Time is extremely important fo the Manufacturing Planning, in particular MRP algorithm. 

Regarding this topic you can ask for details to your reseller referral, or visit our on-line Microarea Help & Information Center.

by Patrizia Benelli

Opportunities of deferred Tax exigibility, i.e. cash accounting, but not only ...

The Cash TAX regime, called  also “cash-accounting”, has been introduced from European Directive no. 2010/45/UE, that modified the main VAT Directive no. 2006/112/EU.

The goal is to help small and medium-sized companies that encounter difficulties in paying VAT to competent authority before receiving payment from their customers. Member States has been allowed to introduce an optional cash accounting scheme in order to authorize companies to pay VAT not on the basis of invoices issued/received during the period, but according to the payment of the same.

In Italy the European Directive came into force in December 2012 and covers companies with a turnover not exceeding EUR 2 million, that can join this scheme by applying it to both active and passive operations.

It is clear that the opportunity granted by the European Union is very interesting and probably other Member States shall take it, considering the unfavorable international economic situation that affects first of all small and medium sized companies.

Perhaps not everyone knows… how to manage the deferred Tax exigibility.

Issued and received invoices are posted and listed in Tax Journal as not exigible.  Tax settlement also includes these documents, but in the calculation of VAT to be paid such not exigible amounts are excluded.  When an invoice is collected/paid, partially or totally, the related VAT becomes exigible and it will be included in the calculation of VAT to be paid in Tax settlement. As a consequence, adopting the cash tax regime VAT to be paid is no more calculated only as a difference between VAT on sales and VAT on purchases, but it has always to consider also exigible and not exigible amounts.

All this may seem complex, but with Mago.net the process is easy and automatic.

In Mago.net documents with deferred tax exigibility are marked as suspended tax documents and they are posted using special accounting templates. Exigibility of such documents is automatically generated by operations on payment schedules (clearing, bills of exchange, payment orders). General Tax Journal Summaries highlight exigible and not exigible amounts both of sales and purchases documents.  Finally, special reports list such suspended documents in order to check amounts included in Tax settlement.

For further information about this topic you can ask to you reseller referral or visit our on-line Microarea Help & Information Center.

by Agnieszka Przestrzelska - ERP Team Logistics

Once upon a time, there was the Lot managed in Inventory. One day he understood to be grown-up and asked programmers to be implemented in WMS as well. And so it happened!

The story of our Lot begins with the Goods Receipt, where its "parents" (users who issue Goods Receipt document) give it a name (code) and associate it with goods. Its name may be entirely new or may be equal to supplier lot number.  This name (lot number) will be recorded and will be connected to the stock of goods: if anyone wants to move it, its name will always be maintained.

In WMS is possible to manage the items indicating the lot, without the lot, or in mixed situations: i.e. it is possible to have items that initially have no associated lots and that only at a later time are entered with different lot numbers. In the latter case, during unloading, our Lot will have to "let go first" all stocks of the item that have not been " lucky"  in that they have not acquired the name (code) of the Lots family: when there will be no one else, then it can be unloaded as well.

Therefore, if you intend to use the goods of our Lot will always be necessary to indicate its name. During unloading (picking from Preshipping) if you do not indicate its name on the document, the program will propose the close "relatives"  (the other lots of the item) according to program settings (picking strategies ). If you want to know "relatives" that have been consumed, just use the appropriate button and the program will show all the lots taken.

If you want to know more about Lots management in Mago.net please do not hesitate to ask our Partner and, in addition, if you are a M.L.U. subscriber you can refer to the Microarea Help & Information Center and various pages related to the topic.