by Gaia Bombonato

“…but this is magic! With a few simple steps you can quickly close your receivables and payables!”

Companies that have a very large customer and suppliers base often find it difficult to optimally manage their ledgers with the risk of making mistakes in customers and suppliers closing. This means that companies must spend time and resources to verify which collections or payments have to be made yet and which are still to be registered in accounting. 

Mago.net through its automatic procedures facilitates enterprises to manage properly the customers and suppliers ledgers, allowing to keep under control their credit and debit exposure and encouraging an increase in business efficiency.

Everybody knows that Mago.net with its multiple functionality provides the possibility to use the clearing in order to close receivables or payables simultaneously from the journal entry of collection or payment…but maybe not everyone knows that it is also available an automatic procedure to close receivables and payables massively. 

“..every company has its own modus operandi”

The procedure of customer/supplier closing can be easily adapted to different business needs because it allows to select the type of closing choosing between normal closing or rebate, the type of payment to be proposed on the closing installment and the offset to be used in the accounting entry. 

But advantages of Mago.net do not stop here…the payables/receivables closing procedure, through simple filters and selection criteria, makes it possible to extract  precise installments to be closed and to automatically post their closing in accounting in order to reduce time and risk of errors.

For further information about this topic you can ask to your referral or visit our on-line Microarea Help & Information Center.

by Gaia Bombonato

… to each his own…letter template! Mago.net efficiently manages communication with clients e suppliers, while saving precious time.

Sending notices and circular letters to clients and suppliers can be a long and tedious process! 

In the present social and economic reality, the ability to “beat the rush” in the market is the key to companies’ success. All companies should be able to grasp the opportunity to optimize resources and make business processes more lean and effective.

Mago.net helps you to follow this purpose and allows your company to focus resources on core business. Mago.net strongly supports the automatic management of mailing to clients and suppliers, with a considerable saving of time and resources, while minimizing waste.

In addition, you can use special letter templates based on a text file, in which the content is designed by the user. The letter then, can be sent to everyone or just to a group of customers and suppliers.

And that’s not all! Mago.net  allows you also to print the return receipt, creating at the same time labels with selected customers and suppliers addresses.

“…when was the last time I sent the letter to my customer/supplier?”

In addition to all the advantages coming from processes automatization in sending circular letters, Mago.net allows you to recollect communications to clients and suppliers. The Circular Letter Procedure automatically updates customers and suppliers database, with letter template, print status and date of printing.

Everybody knows that Mago.net allows you to easily use e-mail services in a flexible way, thanks to Mail Connector …but maybe not everyone knows that…the Italian version of Mago.net is totally integrated with PostaLite, the Zucchetti mailing service made to manage communications and correspondence to clients and suppliers in a simple, fast and effective way. Whith PostaLite you can also choose between different options for sending and printing, depending on the actual needs.

For further information about this topic you can ask to your referral or visit our on-line Microarea Help & Information Center.

by Patrizia Benelli

The supplier, customer and contact masters are the most important source of information as well as a valuable company asset.

The correct and complete filling out of the masters is crucial not only in order to manage at best the business relationships, but also to allow an analysis of the data that can eventually bring to an increase in the business activity.  

Quite often, he/she who is responsible for filling out the masters does not have enough time or fails in paying close attention to the actual filling out process. A lack in accuracy can lead to misunderstandings, waste of time and consequently to an increase in costs. 

The poor quality and the obsolescence of the master data can jeopardize commercial and marketing analyses that could potentially bring to further business developments.

For example, should the delivery address not be entered correctly, there could be a mistake or a delay of the shipment or even a incorrect evaluation of the turnover subdivided throughout the territory.

The normalization of the address is hence of crucial importance: setting rules for the filling out process can result in being not enough, especially since the rules will probably be disrespected. Hence, a validation tool can prove to be truly important. 

Perhaps everybody knows that...in Mago.net, you can connect yourself directly to the Google map, from the address, thanks to one simple click. The latter is true if the address is complete and more or less correct.

Perhaps not everybody knows that you can perform a research and hence a validation of the address by using the address search function that, by connecting to Google maps, will provide the correct address or (should there be not sufficient information within the masters) suggest possible choices within the addresses available. Furthermore, by choosing and confirming the suggested address, you can obtain the automatic filling out also of the city, state, province and zip code (information that is useful for geo-marketing analyses).

Finally yet importantly, starting from the Mago.net 3.6 release, the GPS coordinates masters allows entering automatically the latitude and longitude, the latter information useful especially for those that need to interface with the navigation system in order, for example, to manage the routes. 

Mago.net helps you find the correct road also to reach your customers, suppliers and contacts. The integration with Google maps improves the quality of your work, every single day.