Mago.net - Purchases

Mago.net assists in all the operations connected to product purchases. You can register the most common purchase documents, bills of lading, purchase invoices, purchase invoices for advance, returns to suppliers and credit notes received.

Entering a Bill of Lading

The supplier master data provides all the distinctive details including payment terms, currency, price list, etc.

When saving, Mago.net permits actions specific to the type of purchase document: issue, post in accounting, post payment schedule, post Intrastat entry and post in inventory.
You can define a priori which operations to perform when saving. For example, to establish that during the saving phase, the invoice is to be issued but not posted in accounting since that is the task of the Administrative Office.

The purchase documents can also be registered in a different currency. Mago.net converts every value according to the fixing in the currencies master data or inserted manually into the document.
 

When inserting a new document the number is automatically proposed.
Depending on the type of document, the numbering follows the Tax Journal used for document posting in accounting (purchase invoices, credit notes received), rather than the stub book (bill of lading, returns to suppliers).

For every kind of Register it is possible to manage a number of suffixes, and each of these sections can have progressive numbering.

The stub books provide the progressive fiscal numbering to the inventories movements.

In Mago.net it is possible to create and use all the stub books you need; in loading the predefined data, the main receipt books are already coded.

We can add new stub books, for example to record movements of other branch offices of our company or to number some types of entry differently.

The pricing and discount management in Mago.net makes defining price application policies very flexible.

Prices can be linked to the supplier or to the item or to both. We can set up Mago.net so it automatically proposes the latest prices applied by the supplier to given items. It is possible to manage a base price, a an average purchase price and a standard cost.

We can indicate to the program what priorities to use in proposing the base values to our specific company needs.

To facilitate and speed-up the introdution of documents you can import text files containing item codes or barcodes (eventually generated with an optical reader).

Importing items from file in a Purchase Invoice

Besides item codes you can import the quantity, relevant prices and discounts and, if managed, the Lots.

In the same way you can also import note files if there are several lines of text to be associated with the document.

Goods received do not always comply with the characteristics requested. Mago.net permits to specify on the packing list if the goods received comply with what requested.
The corresponding inventory entry is generated only if the goods are conforming, otherwise the  rejection, return or scrap procedure is activated.

Goods to return in Bill of Lading

Once the invoice is inserted, after loading orders or bills of lading, it is possible to verify compliance of the economic and commercial conditions by the supplier. In the purchase invoice, Mago.net offers the possibility of automatically executing various controls to verify prices, quantities, discounts, expenses and payment terms applied to the invoice, comparing them with the ones indicated on the order or on the bill of lading.

When a document where exceptions have been found is saved, Mago.net also offers us the possibility of blocking payment of the document, blocking all payments and lastly blocking the supplier so it is no longer possible to use that supplier.
 

Sometimes on the invoice, the seller charges the buyer for additional costs regarding the execution of the contract, for example packaging costs, shipment costs, insurance costs, transport costs, customs costs etc.
The Additional Charges Management makes it possible to split these charges for the purchased items through a spreading template.

The Additional Charges Document

When a purchase invoice relative to additional charges is saved, the additional charges document is automatically generated.
Registration of the additional charges document makes it possible to increase the value of the items with the value of the cost and to thus obtain a precise valorisation of our inventory.
 

The possibility for analysing, controlling and verifying data in the archives of our management application is one of the fundamental steps for correct corporate management.
Mago.net provides a considerable variety of lists that can be used to analyse, control and verify all the aspects of purchases management.

It is possible to control the progress of deliveries by the supplier and be warned of any delays in agreed delivery dates.
Conversely, a series of specially studied lists have been devised to analyse our purchase.
Statistical inquiries allow immediate, constant and thorough control of the development of the actual purchases. Budgets can be compared in real time.
The procedure provides the purchasing schedules by supplier/year or item/period with the possibility of obtaining free and completely parametrizable purchasing statistics.

With Mago.net it is possible to insert invoiced budgets in supplier master data, automatically update actual data and compare budget to balance.